Benefits of going cashless

Workplace

There are benefits for staff, the company and the caterer in installing EPnet Cashless.
For staff:
The main benefits for staff are convenience, speed, security and accurate allocation of benefits...

• A single solution for access and catering
• Card transactions are quicker than cash and speed up service, shortening queues
• No need for the correct change for vending machin
• Variable, pre-set overspend limit avoids queues and embarrassment at checkou
• Full audit trail avoids arguments over transactions made
• Differential pricing permits subsidies, rank or service related discounts, ‘happy hours’ and timed access to vending
• Improved machine reliability (most breakdowns are related to coin mechanisms)
• Card sales offer convenience over coins and/or notes, particularly for purchases of high value items, making these more attractive to guests
• Tax and NI savings through administration of salary sacrifice
  

For the Company:
The main benefits for the Company are reduced catering costs, accurate control of staff benefits and staff satisfaction...

• Simplified cashless system with reduced administration
• Accurate audit trail of subsidies and staff benefits
• Accurate audit trail of staff spending, vending machine sales etc
• Reduced downtime and maintenance costs compared with cash and more basic ‘cash-on-card’ systems
• Accurate control of ‘free issue’ with full audit trail of free issue used each day
• Employer NIC savings through administration of salary sacrifice

For the Caterer:
The main benefits for the Caterer are reduced operating costs, possible staff reductions, comprehensive management reports and reduced cash handling...

• Full management control from the PC of tills, loaders and vending machines
• Consolidated sales analysis and performance information
• No staff training as loaders and tills are programmed from the PC
• Remotely accessed information available on vending machines – stock levels, sales data and fault diagnostics – means less time on site and reduced stock levels.
• Centralised price changing saves time on site visits and staff training.
• Reduced machine downtime ensures more opportunities to sell Online breakdown and repair procedures greatly simplified through central programming

Hotels

Benefits of Max-eBar over in room bars:

• Stock is held only in a small number of units, dramatically reducing stock holding
• Makes for faster stock rotation
• Reduced capital expenditure compared to the cost of placing an in room bar in every room
• Reduced running costs
• Reduced labour in re-stocking
• Prevents pilferage by guests
• Electronic payment avoids disputes at checkout over charges
• Secure units mean no risk of contamination –or worse, sabotage
• Strict control over access for minors

Benefits of Max-eBar over late bar opening/night porter service/room service:

• Save money on staff wages and energy costs
• Staff hours strictly controlled – no waiting for the last guest to leave
• More appealing to some guests e.g. those not wishing to use the bar
• Impulse buying opportunity
• Saves cost of room service
• Better sales uptake
• Wider selection compared to night porter service

Benefits of Max-eBar over coin operated vending machines:

• Resolves licensing problems associated with unsupervised alcohol sales using cash
• Higher value/profit lines will sell. Customers paying by card are less inhibited than those paying by cash
• Improved profitability. Low value items plus a low purchasing uptake limit profitability in coin-operated machines
• Strict control over non-residents’ and children’s purchases
• Reduced operating costs – no emptying or cash counting
• No vandalism because no cash in machine
• No staff interruptions for change giving
• Improved machine reliability (most breakdowns are related to coin mechanisms)
• Card sales offer convenience over coins and/or notes, particularly for purchases of high value items, making these more attractive to guests
  

Other benefits of EPnet in hotels

• Cashless system may be extended to bars, restaurants, shop and business centre equipment
• Avoids need for cash floats, cashing up and storage
• Creates a more secure environment
• In hostels, it dissuades non-residents entering late at night
• Audit trail improves stock control
• Networks all points of sale in the hotel with consolidated reporting
• State of the art tills
• Reduced cash transactions speed up service
• Cash loaders available for hostels
• Better machine reliability(most breakdowns are related to coin mechanisms)
• Differential level of subsidies or pricing based on rank/seniority